under development and testing. 2 folders have been entered. much more shortly.

The physical folder that you are holding in your hands needs some work to transfer to our Digital Archive Room. The steps are roughly:

1. prepare a physical label to plop onto the folder cover. How to make the folder is explained later.
2. the folder data will need different methods depending on contents. some of the sheets are simple letter sized printouts. these may be scanned with the auto feed scanner. other sheets may need to be photographed with a camera to get page images. if the content is a dvd, it will need to be converted to a file and referenced as a hyper link in the folder.
3. prepare a directory containing all the images for the folder.
4. use the app on the laptop to make a special pdf file containing all of the images.
5. upload the pdf file into this museumdb app at the proper location.
6. upload the pdf file into google drive and microsoft one drive.
7. thats it.

i am going to prepare a video that explains the steps in detail. the link to play it will be here.

And yes, you can browse for folder data or search by keywords!

To access, merely use a browser or cellphone and go to address museumDB.CarolineHistory.online. (Instructions on becoming a registered user in in a different How Do I topic.).

To access a folder, simply go to a Category of interest, then to a topic within the Category. The various Cabinet folders are exposed. Clicking on a topic gets you a summary of the folder (if one was generated), or the pages within a folder.

You can also access this folder with your cellphone. Simply look at the folder and you will see a special label with a QR code. Use your cellphone camera on the QR code and your in.

Looking for archive data using keywords is now possible. You would use your laptop and go to the Google Drive account at museum@CarolineHistory.online. (password available for select users). Then simply search using the Text Keyword feature. You would be presented with a list of folders containing the search keyword(s).

You may of course use Google Docs to search within the folder for the exact pages.

Thank you for helping us transcribe our DVDs.

You do not have to be a techie. All you need to do is
use a browser to access our museum app, be able to edit
a Word document, and enjoy working with others.

1. First, use your browser at museum.carolinehistory.online
   and register as a user with username and email address. and of
   course a password. Note: to register, there are 2 checkoff
   boxes that MUST be checked.

2. Next you will be emailed a confirmation email and be given
   permissions to edit dvd documents.

3 .Our museum app is a forum based app. there are categories
and topics. as a registered user, you can view certain
categories/ topics. you will be sent an email selecting the
dvd category/ topic/ word file to edit.

4. Here is the simple part. select the item to edit and
   download to your laptop. the file location on your laptop
   is up to you.

couple notes to help on this since it may be confusing.
first, you are DOWNLOADING a copy of the file to your laptop.
you will NOT be using the museum app to do edits. Second,
where files are downloaded on your laptop depends on how
you use your laptop. When it comes time to submit your
updated file, you will use the museum app to upload.

The firefox/ chrome/ opera/ edge browser behave differently
for downloading files. Once downloaded, its up to
you to edit the docx or doc file.

5. The file name convention is a simple one. each file has a frozen
   prefix portion and free portion. dont mess with the frozen part.
   you will see a _00.docx as part of the file name. the frozen part is to
   everything before _00.

the 00 stands for the original/ raw file. you should change the number
by +1 when you make substantial edits.

after the 00 and before the '.', you may add whatever as part of the
name. ex:" -my first one".

6. If you want to give an explanation or comment, use the Reply feature
   of the system. Not only can you give a comment, you can even upload
   the file. the Reply is your chatbox.

A super nice feature in our museum app is the ' Not Watching' switch. When its
turned on to "Watching" you will get an email if there any changes.
You do NOT have to call or email for attention.

Note: you can reply to this Howto if things are unclear
or can be made better.

What are we hoping to end up with?

The transcripts are taken from videos of speeches given at
various events over the years. They are produced by Artificial
Intelligence which picks up all the sounds made during the speech,
There are plenty of "um's" and "uhs" that we want removed,along
with extraneous punctuation.

Also, sometimes,the speaker makes an obvious error that you may
detect from the general context of the speech. Please fix
those as well. If something appears incorrect, but the fix is
not obvious, leave it as is. Hopefully, a knowledgeable person
will read the results and make further edits.

We hope to have a coherent written document, so that people
can read it.

the steps are:
-convert the dvd/video into iso or mp4 container files. the app in this writeup is: dvdfab version 8.
-compress the container file into a single mp4. the app here is: handbrake.
-upload compressed file into a category/ topic on the museum system.

step1.
most dvds contain 2 directories (video_ts/ audio_ts) and a bunch of *vob files. you need to end up with a single file in the iso format. so if you are a techie, use whatever and do the conversion.

if you are not a techie, then..

• find the Museum laptop
• start the DVDFAB windows program. click StartDVDFab
  
  -load dvd into tray. after a few minutes, it will appear in the source tray.
  
  -now enter where the target file should be made. click the file icon. NOT the folder icon.
  

-put in the target file. click OK

-the DVDfab app will process your dvd in tray and make the target file. There may be dvd read errors or other info messages. respond appropriately. Here, click OK to accept the target file name, and click Start to get things going.
--this is an intermediate step. sit back until 100 percent.

--almost done. you will get a mostly white screen that simply reaffirms the target file. end this blank screen. then you will get this reassuring screen that all is ok.

-once the iso file is made, you can proceed to step2.

• You can post topics/messages and reply to others
• verify your email address so that notifications of events can be sent. one of these events could be if someone did a reply to your topic posting. you do not have to check your topics- you will be notified.
• get permissions to view various restricted categories. (some categories are hidden until you have permission to view them).

To register:

• the upper right of your screen has an icon of a right arrow. Underneath that icon is a Person icon and + sign. A mouseover on the icon tells you its a Register icon.
• click the Register icon.
• Enter a username and password
• click Register.
  You will then be asked to put in your email address.
  Next, you MUST click the 2 permission boxes. (else you will not be registered).
• click Submit.
  Thats it!

The administrator of the Museum site will process your request to Register. You will be sent a confirmation to the email address you provided. If there is a problem, email support@carolinehistory.online for a resolution.

To Get Notifications of Changes:

super nice feature is getting email notifications of changes on a Topic that you are interested. To activate, simply look at the Topic of interest, click the 'Not Watching' icon. and select Watching. you will get email notiifcations of any changes to this topic.